Sooner or later your work office will open its doors once again, and work will resume in the regular ways. With many working from home for quite some time at this point, there has been plenty of time for workers to create sensitive business documents from their homes. While it is possible to get secure shredding at their homes, many may not be in a position to do so at this time. This of course creates some holes in your company’s business management process, but there is a way to quickly compensate for this when the office opens again.
Opening Day Office Purge
When the time comes, direct your employees to bring all the business records they created at home to the office. Make arrangements to have a document purge happen day 1 or 2 in order to be as secure as possible. Reacting quickly in this way ensures that nothing needing immediate shredding falls through the cracks. Also, if anything was forgotten when the office closed down you’ll be taking care of it right away. There is no need to worry about possible workflow interruptions to your operations as they restart, as purge service is designed to be in and out with minimal disruptions to your office.
Why Purge Vs Recurring
While many offices sign up for a recurring service, and you should as it’s a great way to keep on top of document destruction requirements, we realize that for many businesses that are just reopening it may not be a practical step for them yet. Purge service was designed from the ground up to accommodate those whose shredding needs are not as frequent as others, or who don’t have the budget for regular shredding. In this time when many have had to close up shop for several months, every penny counts right now.
There is also no need to worry about the job being too small or big for the scope of a purge. We might be in and out, but that doesn’t mean we’re only looking at the small and quick jobs. Everything is on the table, no need to concern yourself.
Getting A Purge
Setting up a date for a purge is as simple as reaching out to us and letting us know when you would like it. We recommend doing this as soon as possible so you get the best chance of getting the work done on day 1 of reopening, but as we mentioned earlier, doing it a little after should be okay as well. Just don’t leave things for too long. You are still obligated to follow compliance laws and maintaining information safety.
We live in a different world now then we did just a little more than a month ago. Many people are isolated at home to avoid the cycle of contracting and spreading the virus. Those fortunate enough to have the option are now working remotely from the comfort of their own homes. With this shift in business comes a shift in the needs for those producing secure business records. With no office open, secure services have to come to your home insead.
This is not a new service by any means, onsite services at business and residents are all too common. What is new is the situation with the virus. In order to ensure compliance with regulations, our services are still coming to your location, but we have some changes with how to approach this in order to adhere to social distancing.
COVID Service Update
In order to ensure the protection of both staff and customers, onsite service requires a little more distance then usual. In happier times, our drivers would be happy to give you a hand shake and have a friendly chat while gathering up your material destined for the shredder. You’d then come on out to the truck and watch on the monitor with the driver as the papers get shredded. After handing over a signed certificate of destruction the driver will be off with a nod and a wink to the next client.
A keen reader will note that it sounds like a lot of close interaction, too close for the current situation, and you would be right. The current situation requires some distance.
To that end, what’s the new procedure with onsite services? Firstly, instead of having our driver come into your office, or work location, to collect the necessary documents, you should leave them near the front door. Keep them on the inside of course, no need to be careless, but near the front door, or a front room, for ease of access is best. When the driver comes in, keep well back to the CDC recommended distance. Your documents are gathered and then taken out to the curb for shredding in the truck as normal.
Now comes the part where you would normally come on out as well to watch the magic happen. We encourage you to still come out, but we can’t have you coming right up close any more as you might be able to guess. Remember the safe distances, observe the process, and you’ll be able to get the same old compliance shredding services you are used to.
We’ll all get through this safely in terms of information compliance, and health if we do what needs to be done.